Services · Custom software · Codeeo HR
Codeeo HR is HR software that brings employee files, hiring, time and attendance, PTO, payroll data, reviews and offboarding into one system. Your HR team works in a web app, employees use a mobile app on iOS or Android, and we configure the whole thing around your policies, your locations and the states you employ people in. We also build the custom features and connections that a packaged product would leave you working around, so the system fits your company instead of the reverse.
In short
For a US employer, the hard part is rarely storing records. It is handling an overtime rule in one state that differs from another, keeping onboarding paperwork complete for every new hire, and giving managers on the floor a way to approve time off before the shift starts. That is where we focus.
200+ companies across the US and the UAEFrom a first store to a listed developer
What Codeeo HR includes
Plenty of HRIS software stores data well and then hands the hard work back to HR in spreadsheets. Codeeo HR is organized so that each module feeds the next: an accepted offer becomes an employee file, the file drives the schedule, the schedule drives hours and overtime, and those hours flow into payroll data. Location matters at every step. Each employee is tied to a work location, and that location determines which schedule, which PTO policy and which overtime settings apply. Because labor rules vary from state to state, we treat those settings as configuration that your team and your advisers confirm, not as defaults we guess at. The result is one HR management system your managers can actually keep current.
Personal details, job title, pay rate, manager, work location, contracts and uploaded documents in a single file per person. HR can see at a glance what is on record and what is still missing, which makes audits and handovers between HR staff far less painful than digging through shared drives and email attachments.
Every employee file complete and easy to find.
Open requisitions, applicant stages, offer letters and a joining checklist for each new hire. Onboarding tasks can include collecting the forms your company requires, such as Form I-9 and tax withholding paperwork, assigned to the right person with a due date so first day paperwork is not left until the last minute.
New hires arrive with their paperwork already handled.
Shift schedules, clock records, working hours and overtime by location. Overtime settings are configured per state or site based on the rules your advisers confirm, so a California location and a Texas location can follow different settings in the same system without anyone recalculating hours by hand.
Hours and overtime tracked against each location's rules.
Time off requests, balances and approvals, with leave types, accrual rates and company holiday calendars that you define. Where a state or city requires paid sick leave, we configure the policy you have adopted for that location rather than one blanket rule for everybody.
Balances that match the policy each employee was given.
Salaries, hourly rates, allowances, deductions and pay stubs held in Codeeo HR. Tax withholding and filing are not built in; how payroll data reaches your payroll provider or accountant is reviewed and scoped as custom work, and confirmed with your payroll or tax adviser.
Clean, approved payroll data every pay period.
Goals, review cycles, manager and peer feedback and development plans, so annual or quarterly reviews run on a schedule instead of depending on who remembers to send the form, and so feedback is written down where the next manager can find it.
Review cycles that actually finish on time.
Employees update addresses and emergency contacts, request PTO and download documents like pay stubs from the web or the mobile app. Requests that used to arrive as texts and hallway questions now come through one channel that HR can see and track.
Routine HR requests handled without a phone call.
Reimbursement claims with receipt photos, approval by the right manager, plus insurance and benefits details stored per employee. Benefits enrollment with carriers is outside the product; if you need a connection to a broker or administrator, we scope it.
Expense claims approved and recorded in one place.
Resignations and terminations, clearance tasks, equipment returns and final pay workflows, so every departure follows the same checklist. Final pay timing differs by state, so HR confirms the rule for each location with its adviser before the workflow is switched on.
Departures handled the same careful way every time.
Headcount, turnover, attendance and payroll reports by location, department or the whole company, drawn from live data. Leadership sees which sites carry the most overtime and where turnover is rising before the quarterly meeting rather than after it.
Numbers leadership can rely on without manual pulls.
Who this is for
We hear the same story from many US companies: HR started in spreadsheets, a scheduling app and a payroll provider were added, and now nobody is sure which system holds the right number. These are the four situations where a single HR and payroll software setup, configured properly, makes the biggest difference to the people running HR. Each one begins with a different pain point, so each rollout begins in a different place.
At twenty employees a spreadsheet works. At eighty, with hourly and salaried staff and a second location, it breaks: PTO balances drift, onboarding forms go missing and payroll inputs are retyped every period. We move your records into Codeeo HR, set up your policies and give your HR lead one system instead of a folder of files that only one person understands. Your managers get approvals on their phones, and your owners get headcount and labor cost figures without asking HR to build them.
Switching earlier means less data to clean up later.
Restaurants, distribution centers, clinics and retail chains run on shifts, and shift schedules change daily. Supervisors build and adjust schedules per location, employees see their shifts and request time off in the mobile app, and overtime is tracked against the settings you configured for that state, so surprises show up before payday instead of on it.
Many US employers hire across many backgrounds, with workers on different visa statuses, contract types and benefit plans. We set up document records with expiry dates, track work authorization paperwork through onboarding, and keep each person's benefits and job details in their own file so HR is not relying on a single person's memory when something changes.
An applicant tracker, a scheduling app, a PTO spreadsheet, a payroll provider and reviews in shared documents. We map what each tool handles today, decide what Codeeo HR replaces and what it should connect to, and plan the switchover so records, balances and history carry across without gaps or duplicates. If a tool is doing its job well, we integrate it instead of ripping it out.
Ways to work with us
Most companies ask us to set up Codeeo HR for them, from discovery through the first payroll period. Some then extend it with custom work: a connection to their payroll provider or accounting software, a report their CFO needs, or a workflow specific to their industry. Others run their own HR system already and want an outside consultancy and code review before deciding what to do next. We have no US office; our team of 80+ in Dubai, Riyadh and Karachi works remotely with US clients, with discovery, reviews and training by video call. We have delivered 200+ projects across the UAE and the US and are rated 4.7 from 23 Google reviews. Whichever route you take, the scope, owners and acceptance checks are agreed in writing first.
Employers moving off spreadsheets or several tools
We configure Codeeo HR for your entities, leave and pay rules and approval chains, move your employee records in, and run a parallel payroll before you go live on the web and the Flutter app.
Rules, reports or links the standard product does not cover
We build the extra modules, reports and connections your HR team needs, such as exports for your bank, payroll provider or accounting system, scoped in writing and confirmed with your advisers.
Companies that already run an HR system
We review your current HR system or your plans, test the code, and set out what to keep, fix or replace in a written plan your team can act on.
Technology
The HR web app is built with Next.js, which keeps screens quick for admins and managers working through long lists of employees. The employee mobile app is built with Flutter, so iPhone and Android users get the same features from a single codebase and updates ship to both at once. Custom features we add for you are built on the same stack.
01Mobile
02Data and cloud
03Marketing and tracking
It depends on locations, data quality and how much custom work you need.
A single location company with clean spreadsheets moves faster than a multi-state employer with an older HRIS and years of history. The biggest factors are how many states and policies need configuring, how messy the source data is, and whether you need integrations with a payroll provider. We agree the plan and dates in discovery and write them down before configuration starts. If you add a location in a new state, we review that state's settings with you before the first employee is hired there.
Schedule a free consultation and get a written recommendation, with costs, before you commit to anything.
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